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Conference Planning

Conference Planning

Are you, your organization, or company planning a conference or event? If so, contact us, and let us do all the work, while you can just enjoy the conference or event.

The staff of Math Tech Consulting has taken part in developing regional conferences for The National Council of Teachers of Mathematics (NCTM), the Association of Teachers of Mathematics in New England (ATMNE), MATHWEST, the Association of Teachers of Mathematics in Western Massachusetts, and most recently, for Texas Instrument's T3 educational division. We can satisfy for all the needs your conference or event. Whether securing corporate funding, developing and printing a program or fulfilling all your audio-visual needs, let us help you develop and run a conference or event you will be proud to call yours.

Some of the services we offer:

Complimentary Preliminary Meeting - A meeting will be arranged with you to determine and clarify your ideas and needs.

Written Proposal - A comprehensive proposal will be drawn up, addressing all your specifications, including:


Design Services - All design, mailing and printing services are available upon request.

Database Procurement - Available databases will be located to make sure your event is well attended and profitable.

Attendee Database - All of your attendees will be entered into a customized database. Following the event or at your request, a complete list of contact information is given to you.

Payment Processing - If needed, all payments from attendees for your event, including credit cards, can be handled by us.

Custom Website - The creation of a website with your own domain name will help to promote your event. Containing all the details for your event, it can be a resource for your attendees. Registrations can even be done online, with an appropriate method of payment if needed.

Facility Procurement - A site that best fits your event will be selected upon your approval. Having worked in locations, from the Best Western to the Mass Mutual Center, we have the connections to provide you with the best possible locale. The various options and payment schedule will be discussed with the event manager at the selected facility and all the necessary arrangements will be made pending your approval.

Food Procurement - A specialized menu based on the catering services provided by the venue will be created. If permitted by the chosen venue, the option of an outside caterer to fit the style and budget of your event will be researched and secured.

Regular Meetings - Regular meetings will be scheduled to give you updates on the status of your event.

Event Management - On-site management is key to keeping any event running smoothly. Since we have planned the event for you, our staff knows every detail and the inner workings of your event from top to bottom. We will assist you in running your event and coordinate with your staff or we can bring in our staff to run the event.

Audio/Visual Services - We can do almost anything you need us to. If we can't, our preferred vendors will perform any services that we cannot handle in-house.

All the services needed to make your next conference or event a success are available. Attention to detail is our specialty and nothing is left to be forgotten. From concept to completion, we will work with you develop and run a conference or event that your participants will never forget. We look forward to meeting with you to further discuss our services. Please contact us for more information or setup a meeting to plan your next conference or event.